Why You Need a Company Secretary

What is the Role of a Company Secretary in Malaysia

In Malaysia, the appointment of a licensed company secretary is compulsory for every Sendirian Berhad (Sdn. Bhd.) company. Under the Companies Act 2016, the company must appoint at least one qualified company secretary within 30 days of incorporation.

Importantly, a company is not permitted to leave the position vacant for more than 30 days at any time. Failure to comply with this requirement may result in penalties and non-compliance issues with the Companies Commission of Malaysia (SSM).

At Velvibe, we will assign a licensed company secretary to be officially registered under your company. The company secretary plays a vital role as the key communication channel between your company and SSM, ensuring that all statutory obligations are met in a timely and proper manner.

Scope of the Company Secretary’s role includes:

• Preparation of directors’ and shareholders’ resolutions
• Submission of statutory documents to SSM
• Updating your company’s official information (e.g., business nature, registered office address, details of directors and shareholders)
• Acting as the legal officer to certify statutory documents and personal identification documents
• Providing guidance to ensure compliance with the Companies Act 2016 and other relevant regulations

Our secretarial service package is charged at a fixed monthly fee (payable semi-annually or annually) and includes the following:

1. Appointment Fee
2. Administration Fee
3. Preparation and Submission of the Annual Return and Submission of Beneficial Ownership
4. Circulation and Submission of Financial Statements