1. Proposed company name(s)
Think of more than one unique name just in case your first choice has already been taken
by another company or does not comply with SSM company naming guidelines.
If the name is not in Malay or English, please explain the meaning behind it.
2. Business details
Describe the nature of your business with:
- Up to three MSIC codes, and
- A long-form business description of up to 200 words
3. Business address
This is where your business will operate and must be a Malaysian address.
If you haven’t found premises or plan to operate from home, you can always use your Malaysian residential address (but it must be changed later to reflect where you do business).
If you’re a foreigner without a Malaysian address, get in touch with us.
4. Local resident / nominee director
Sdn Bhds must have at least one director residing in Malaysia, though they may be a foreigner with a valid employment pass.
The following information about each director is required:
- full name
- Malaysian residential residence
- phone number
- email address
- scanned copy of MyKad / Passport
- (for foreigners) proof of residential address, e.g. latest utility bills / tenancy agreement / bank account statement header showing name and address
5. Shareholder details
Sdn Bhds must have at least one shareholder who may be a corporate body or foreigner (outside of certain industries which prohibit 100% foreign ownership).
The following information about each shareholder is required:
- full name
- residential address
- phone number
- email address
- scanned copy of MyKad / Passport
- (for foreigners) proof of residential address, e.g. latest utility bills / tenancy agreement / bank account statement header showing name and address
- (for corporate bodies) company profile and authorized representative’s name and MyKad / passport
6. Share structure details
Please prepare the following information about your company’s share structure:
- paid up share capital (standard practice is RM100)
- share price (standard practice is RM1/share)
- number of shares to be issued (with a share capital of RM100 and share price of RM1, standard practice is to issue 100 shares)
- number of shareholders and their shareholding proportions
7. Appoint a Company Secretary
Under Malaysia’s Company Act 2016, all Sdn Bhds must appoint a Company Secretary within 30 days of incorporating.
To grossly simplify things, a Company Secretary’s duties are mainly to do with advising the Director on matters of statutory compliance and directly handling mandatory annual submissions to SSM.
Key Filing Dates for a Malaysian Company
The compliance calendar should be tailored to each company, as specific dates depend on the
company’s unique incorporation date and financial year-end.
- • Annual Return (AR): This must be lodged with SSM within 30 days of the anniversary of a company’s incorporation date. This deadline is fixed and does not change based on the financial year-end.
- • Financial Statements and Reports (FS):
- Preparation and Circulation: Financial statements must be prepared and approved by the company’s directors and then circulated to its members within six months of the financial year-end.
- Lodgement with SSM: These statements must be lodged with SSM within 30 days after they’ve been circulated to members.
- Corporate Tax Return (Form C): This must be filed with the Inland Revenue Board of Malaysia (LHDN) within seven months of the company’s financial year-end.
- • Tax Estimate (CP204):
- New companies: Must file a tax estimate within three months of incorporation.
- Existing companies: Must file the estimate 30 days before the start of the new financial year.
- Beneficial Ownership (BO): Companies must maintain and update a register of beneficial owners. Any changes must be lodged with SSM within 14 days.
